We are looking for a Staff Assistant to join our HR team. You will perform various administrative tasks to support our employees on a daily basis.
To succeed in this role, you should have a flair for helping people, providing administrative support and organizing work. You should also show interest in complying with HR policies. You will collaborate with employees from different teams, so excellent interpersonal and communication skills are a must.
Ultimately, you should assist employees with their projects and ensure our company’s departments run smoothly.
Prepare necessary paperwork for regular company procedures
Schedule meetings and appointments
Organize and maintain employee records
Update internal databases (e.g. new hire information)
Answer employees’ queries and forward them to the HR department as needed
Retrieve company and employee data, as requested
Check office supply stock and place orders when needed
Arrange staff travel and accommodations
Prepare conference rooms (e.g. make reservations and check equipment)
Distribute company materials to employees (e.g. brochures, announcements and safety guidelines)
Proven work experience as a Staff Assistant, Administrative Assistant or similar role
Knowledge of office and HR procedures
Computer literacy (MS Office in particular)
Familiarity with office equipment (e.g. printers and fax machines)
Knowledge of labor laws
Excellent organizational skills
Strong verbal and written communication skills
Professionalism while collaborating with varying managerial levels
BSc degree in Business Administration, Human Resources or relevant field